Any individual or firm may submit bids or proposals. The agency strongly encourages the participation of
- Minority-owned or women-owned business enterprises (WMBE)
- Small businesses
- Section 3 businesses
- Veteran-owned businesses
Types of Purchasing, Solicitations, and Contracting
Major categories of SHA procurements and contracts in support of the agency’s requirements include professional and consultant services, construction and development projects, recurring services needed to support property operations and products/commodities needed by departments.
In fulfilling its primary mission, SHA must comply with all applicable state, local, and HUD laws, rules, and guidelines in their procurement of goods and services, from the initial solicitation through the issuance of contracts.
Purchases generally fall into three major categories that trigger procurement related action, based primarily on anticipated contract dollar thresholds. HUD guidelines, State Law, and internal policy dictate methods and practices used for these purchases:
Anticipated contract amount is less than $10,000 for non-federally funded purchases and $2,000 for federally funded purchases. SHA requires at least one fair and reasonable quote be received from a qualified vendor for an award to be made.
Anticipated contract amounts of up to $100,000, in the aggregate. These procurements allow for SHA to use a less than “formal” process with the following important features:
● An adequate number (normally 3) of fair and reasonable quotes should be obtained to ensure competitive market pricing.
● Generally, SHA will post the solicitation announcement and document on its website for all interested parties to review. Although this is not required, SHA attempts to post most solicitations online.
Expected contract amounts that exceed $100,000, in the aggregate. These generally take the form of Invitation for Bid (IFB), Request for Proposals (RFP) and Request for Qualifications (RFQ), among others. These purchases require a more formal process to include advertising in local newspapers, posting on the SHA website and with plan centers (for architectural, engineering or construction).
Contact SHA’s Procurement Specialist
Gary Harper, Procurement Specialist
Spokane Housing Authority
25 W Nora
Spokane, WA 99205
SHA’s complete Procurement Policy can be downloaded at this link.
Spokane Housing Authority, a public corporation of the State of Washington created in 1972 under the provisions of chapter 35.82 RCW, is exempt from all taxes and special assessments of the city, county, the State of Washington, or any other political subdivisions of the State in accordance with the provisions of State law, RCW 35.82.210.
The agency’s sales tax exemption is further authorized in the Washington State Administrative Code (WAC), Title 458, for the State Department of Revenue. WAC Section 458-20-189 Paragraph (6) on Retail Sales Tax Exemptions states that retail sales tax does not apply to:
“Sales to city or county housing authorities which were created under the provisions of the Washington housing authorities law, chapter 35.82 RCW. However, prime contractors and subcontractors for city or county housing authorities should refer to WAC 458-20-17001 (Government contracting – Construction, installations, or improvements to government real property) to determine their tax liability.”
Prevailing Wage Requirements
As a public entity, there are instances when the Spokane Housing Authority or its contractors are required to pay either federal or state prevailing wage rates. This would be determined by the project, funding, or property. Any prevailing wage rate requirements are clearly defined in each solicitation and any resulting contracts.
- Prevailing Wage Resources
- Wage Complaints?
SHA is committed to ensuring that workers are paid properly for all the hours they work. Employees who do not believe they have received prevailing wage on federal or state-funded projects may email [email protected]. In addition, complaints may be filed at:
- Wage Complaints?
Contractor, Tradesperson or Business Requirements
- You must be a licensed Contractor, Tradesperson or Business in the State of Washington. SHA verifies this information with the Washington State Department of Labor and Industries.
- Companies who have been declared “Debarred” are ineligible to receive SHA contract awards.
- SHA has specific Insurance Requirements. All contractors and vendors must meet these requirements.
All Spokane Housing Authority offices will continue to be closed to the public until further notice as a proactive measure to decrease the spread of the coronavirus and COVID-19 disease.